The following Terms & Conditions ("Terms & Conditions of Business") apply to and refer to the offering made by Motiv8 Connect ("us", "we", "the organiser" or “our") covering both our physical and online events under the names of Motiv8 Connect & Motiv8 Search.
This constitutes a legal agreement between you ("your", "an exhibitor", "exhibitor", "your company" or "registrant") and us with respect to our events, the Terms & Conditions of Business of which are set out below. You must be at least 18 years of age to agree to and enter into this Agreement.
Motiv8 Connect reserves the right, at it's sole discretion, to change, modify, add or remove portions of these Terms & Conditions of Business, at any time. It is your responsibility to check these Terms & Conditions of Business periodically for changes.
In these Terms and Conditions:
"Event" means any and all (but not limited to) Supplier Engagement Days, Motiv8 Connect Days, In-House Forums, Event, Events, Automotive Supplier Showcase & Innovation Forum, Forum or Forums vForums, vForum, Virtual Forum, Virtual Forums, Online events, Tech Show, Supplier review day.
By registering for an event you represent that (i) you have read, understood and agree to be bound by this Agreement and (ii) you are at least 18 years old. If you do not agree to (or cannot comply with) any of these Terms & Conditions of Business, do not register for an Event.
You are also responsible for ensuring that all persons who access our Site through your internet connection are aware of these Terms & Conditions of Business and that they comply with them.
1 TERMS & CONDITIONS FOR EVENT PARTICIPATION
1.1 Our website and third-party event registration service permit you to purchase a place at our events. These purchases can be made and are permitted strictly pursuant to the terms and conditions set out below.
1.2 We may arrange for photographs or video to be taken at the event and it is possible that you might be included in any such photograph or video that may then be used in our marketing materials in the future. By attending the event, you consent to such photographs and video, and their use for marketing purposes.
1.3 We shall not be responsible to you for damages or otherwise in respect of any error made to any listing of or reference to events.
1.4 In registering your company's participation by clicking register via our online registration form (links shared directly) for any and all events you are committing to take part in that Event and fully accept the outlined fees and terms and conditions.
1.5 You may not make or take any photos, audio or audio-visual recordings of any event, without prior permission from Motiv8 Connect (which will be indicated on the individual forum portals and during an event briefing)
1.6 Registration does not 100% guarantee your company's attendance at an event, Motiv8 Connect and the manufacturer reserve the right to reject your registration for any reason which may not be disclosed to you, in this case, your registration will be cancelled and you will not be charged (or you will be refunded in full if you have already paid) without any further compensation.
1.7 Motiv8 Connect reserves the right, at its sole discretion, to change the format or location, modify, postpone or cancel an event, at any time, without prior notice.
1.8 Motiv8 Connect is not responsible for any loss or damage as a result of any change to an event as per point 1.7. Motiv8 Connect shall assume no liability whatsoever if an event is cancelled, altered, subject to a change in format, rescheduled or postponed due to a fortuitous event, Act of God, unforeseen occurrence or any other circumstance that renders performance of this event impracticable, illegal or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, strike, pandemic, extreme weather or other emergencies.
1.9 Motiv8 Connect will not be responsible for any costs incurred in accordance with paragraph 1.7, including but not limited to, flights, accommodation, travel.
1.10 Motiv8 Connect will use reasonable endeavours to notify you of any change, cancellation or rescheduling of an event but do not guarantee that you will be informed of such before the date of the event.
1.11 Motiv8 Connect do not accept liability for any loss of, or damage to, the personal property of attendees at an event.
1.12 Motiv8 Connect reserve the right to refuse anyone entry to any event at their discretion and any person who fails to comply with instructions from Motiv8 Connect or Manufacturer staff may be ejected.
2 PRICE & PAYMENT
2.1 Upon booking an event with Motiv8 you understand that your company will be invoiced for the outlined fee immediately (payment terms will be outlined upon invoice).
2.2 Booking of an event is your commitment to participate in the event and in doing so you are confirming that you have both the authority of your company and available budget to do so.
2.3 Invoice for the event must be settled in full prior to your participation.
2.4 Payment is accepted by BACS only (unless prior agreement is made).
3 CANCELLATION POLICY
3.1 Cancelled by you
3.1a We must receive all cancellations for events in writing.
3.1b From the date of registration, there is a 7-day cooling-off period where cancellations will be accepted and result in a 100% refund.
3.1c Any cancellations received more than 7 days after the registration will not be entitled to any refund - full payment due.
3.1d In circumstances where political tension and local incidents raise a safety threat but are not sufficient to cancel the event. In such circumstances, you or your company may feel unwilling to visit a country and therefore decide to withdraw from the event. In the case of such a withdrawal, the cancellation policy will apply in accordance with paragraph 3.1a, 3.1b and 3.1c.
3.1e Failure to show for an event, i.e. not turning up to a physical event or online event you have booked without prior approval in writing from Motiv8 will be classed as a "no show", in this case there is no refund entitelment in part or full and if payment has not yet been made then the full invoice will be due regardless of reason.
3.2 Cancelled by Motiv8 Connect
In the case that Motiv8 Connect cancels an event entirely, for any reason, you will receive a credit for 100% of the contract fee paid. You may use this credit for another Motiv8 Connect event to be mutually agreed with Motiv8 Connect, which must occur within one year from the date of cancellation.
3.3 Cancelled due to Force Majeure
Neither party shall be in breach of these Terms and Conditions if it is prevented from or delayed in performing its obligations under these Terms and Conditions by acts, events, omissions or accidents beyond its reasonable control (‘Force Majeure’).
If the country or location of the event becomes unsafe due to an event of Force Majeure, including but not limited to war, earthquake, typhoon, adverse weather, strike, fires, floods, terrorism, pandemics, acts of god and any natural disaster, we reserves the right to cancel the event with immediate effect, without prior notice. In such circumstances, you will be offered an alternative solution including but not limited to a credit for a future event, a direct introduction into the manufacturer or a virtual event/meeting.
4 RESCHEDULING / CHANGE OF FORMAT
4.1 If an event is “rescheduled” meaning the original date of the event is changed/moved for any reason, including but not limited to, Force Majeure or instructions from manufacturer then your booking will be carried over to the new date and you will not be entitled to a refund of the participation fee.
4.2 In the event that Motiv8 Connect reschedules an event for any reason and you are unable or unwilling to attend on the rescheduled date, you will receive a credit for 100% of the contract fee paid. You may use this credit for another Motiv8 Connect event to be mutually agreed with Motiv8 Connect, which must occur within one year from the date of postponement.
4.3 If the format of an event is changed including but not limited to a physical event moving to a virtual event or vice versa for any reason, including but not limited to, Force Majeure or instructions from manufacturer then your booking will be carried over to the changed format event and you will not be entitled to a refund of the participation fee.
5 ADVERTISEMENT OF ATTENDANCE
5.1 Due to the sensitive nature of the information disclosed surrounding these events, it is not always permitted to advertise your company's attendance at an event before, during or after the event through any marketing channels, this will be confirmed via each forum portal.
6 ATTENDING STAFF
6.1 Numbers of attending staff from the manufacturer will vary from one event to another, this can vary greatly from one to another and also from one event to another with the same manufacturer. No guarantee can be made as to the number of staff that will attend on the day to either the desktop area or supporting presentations, likewise, we cannot guarantee that staff from specific areas of the manufacturer or by job title will attend on the day
7 CODE OF CONDUCT
7.1 Whilst participating in the event, an exhibitor must not conduct their business in a manner that could bring the reputation or integrity of Motiv8 Connect into disrepute. The organiser reserves the right to stop or remove, display items or person deemed to be inappropriate or to be detrimental to its interests.
7.2 An exhibitor is responsible for any damage caused to the manufacturer's premises/property by their activities while participating in the event.
7.3 An exhibitor is responsible for any waste material left behind at the end of the event. Any costs incurred by the venue in the specific disposal of such materials will be passed on to the exhibitor.
Updated by The Motiv8 Connect Legal Team on February 2023.
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